The Bursa 48th Annual General Meeting (AGM) was a large-scale hybrid corporate meeting conducted to facilitate statutory proceedings, shareholder engagement, and governance transparency. The event accommodated approximately 300 physical attendees while enabling virtual participation through a fully integrated live streaming and Q&A system. Delivered in a controlled and formal setting, the AGM followed a structured agenda comprising presentations, voting processes, and both physical and virtual Q&A sessions.

The objective of the Bursa 48th AGM was to conduct the company’s statutory meeting in compliance with governance requirements while ensuring clear communication, accessibility, and engagement for both physical and virtual shareholders. The event aimed to provide a seamless hybrid experience, enabling transparent voting, structured Q&A, and uninterrupted delivery of AGM proceedings.

EXECUTIONS 

Hybrid AGM Setup & Visual Integration
A fully integrated hybrid setup was deployed, aligning physical LED content and virtual assets to a consistent visual format. Branded visuals were displayed across the main stage backdrop, side LED screens, and TV displays, ensuring clarity for Board members, shareholders, and virtual participants. 

Stage, Backdrop & Venue Infrastructure
Custom staging, scaffolding platforms, pipe and drape installations, and carpeted stage finishes were implemented to support the AGM layout. This included the main Board stage, side LED platforms, camera platforms, and controlled access areas using retractable queue ropes to manage shareholder flow and technical zones. 

Audio, Lighting & Video Systems
Professional audio and lighting systems were installed to support speeches, Q&A sessions, and live proceedings. Multiple display outputs were configured for Board preview monitors and shareholder viewing screens, following established AGM screen planning standards. 

Live Production & Camera Coverage
A multi-camera production setup was deployed to capture wide shots, Board close-ups, and shareholder Q&A interactions. Live switching was managed through a 4K video switcher system, ensuring smooth transitions across speakers and audience interactions. All sessions were recorded, processed, and delivered post-event. 

Live Streaming, Virtual Q&A & Voting Support
The AGM was live-streamed via Vimeo with parallel systems handling live broadcast and running crawlers for virtual Q&A. A real-time workflow was implemented in collaboration with Tricor, enabling virtual shareholder questions to be displayed live through a running crawler. Separate virtual links were created for rehearsal and event day to ensure system stability. 

Cue Management & Program Flow Control
Perfect cue clickers were assigned to key speakers to maintain presentation flow. Internal run-downs, cue sheets, and rehearsals were conducted to align Board members, moderators, and technical teams on AGM procedures, including physical and virtual Q&A sequencing. 

Event Management & On-Ground Coordination
Our team provided full event management services, including manpower deployment, technical supervision, liaison with Tricor and Bursa representatives, and on-site support during shareholder Q&A sessions, ensured shareholders were properly guided during physical Q&A segments to maintain orderly proceedings. 

HIGHLIGHTS 

The Bursa 48th AGM was successfully executed as a complex hybrid corporate meeting, combining structured governance processes with robust technical integration. Key highlights included seamless coordination between physical and virtual shareholders, stable live streaming delivery, and real-time Q&A management. Through detailed planning, rehearsals, and close collaboration with stakeholders, the AGM achieved a smooth and compliant execution aligned with Bursa’s standards of transparency and corporate governance. 

ABOUT a.c.e

a.c.e loves events, and we are a bunch of passionate event personnel with strong entertainment and production background, who input creative and technical proficiency in bringing events to life. People always called us the Magic Makers. We conceptualize and provide exceptional event implementation for GLCs, MNCs, and PLCs. We transform the imagination to life so that our clients can solidify their brand, and amplify their market. 

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